Terms and privacy notice

Version 2026-11. These terms explain how the Harrap Digital & Technology Standards Self-Assessment works and what happens to the information you give us. Please read them before you start.

1. Who we are

This service is provided by Harrap Computer Systems Ltd ("Harrap", "we", "us"). Harrap and Harrap ICT are trading names of Harrap Computer Systems Ltd, a limited liability company registered in England with registered number 6803302. The registered office of Harrap Computer Systems Ltd is 4 Moorside Place, Moorside Road, Winchester, Hampshire, SO23 7FX.

Harrap is the data controller for the personal information collected through this service. You can contact us at hello@harrap.it or on 01962 870456.

2. What the service is

The self-assessment asks a series of questions about your school's technology, based on the Department for Education's guidance Meeting digital and technology standards in schools and colleges. It produces a report with a readiness score for the six core standards, a red, amber, green rating for each of the twelve standards and a list of suggested actions. It is free to use.

The report is based only on the answers you give. We do not check your answers, survey your site or test your systems. The assessment is not a formal Department for Education compliance assessment or certificate, Cyber Essentials certification, a site or wireless survey, a safeguarding or data protection audit, a cyber insurance assessment, a penetration test, or a guarantee that your school meets any standard. Harrap is not part of, or endorsed by, the Department for Education.

3. Information we collect

• Your details: your name, role, email address and, if you choose to give them, your phone number and school postcode.
• Your school: the name of your school and whether Harrap already supports it.
• Your answers and report: every answer you give, the ratings and scores worked out from them, and the version of the assessment you completed.
• Technical information: the date and time of your submission and a scrambled (hashed) record of your internet address, which we use only to prevent misuse of the service.

Please do not enter passwords, pupil information or other confidential details. The assessment does not ask for them.

4. Harrap's access to your details and report

By submitting an assessment you understand and agree that authorised Harrap staff will have access to your contact details, your answers and your report. We use this information for two purposes:

• Support: to answer questions about your report, to help your school understand its results and plan improvements, and, if your school is a Harrap customer, to inform the support we give you.
• Marketing: to contact you by email, phone or post about Harrap services that are relevant to your results, and to understand in general terms how schools are using the service.

We will not sell your information, and we will not share it with other organisations for their own marketing.

5. Our lawful basis

We process your information on the basis of our legitimate interests in providing the service you have asked for, supporting schools and promoting our services to schools that have shown an interest in improving their technology. We contact you in your professional role at your school. You can object to marketing at any time, as explained in section 8.

6. Where your information is kept and who can see it

Submissions are stored in a database hosted in the United Kingdom by our hosting provider, which acts on our instructions. Access is limited to authorised Harrap staff through a password-protected area. Your report is created in your own web browser.

The answers to this assessment are sensitive for a school, because they describe areas of weakness in its technology, safeguarding and security arrangements. We treat them as confidential.

7. How long we keep it

We keep submissions for up to 24 months from the date they are made, after which we delete them. If you ask us to delete your submission sooner, we will do so.

8. Your rights

You have the right to ask for a copy of your information, to have it corrected or deleted, to restrict or object to how we use it, and to stop receiving marketing from us. To use any of these rights, email hello@harrap.it or call 01962 870456. Every marketing email we send will also tell you how to opt out.

If you are unhappy with how we have handled your information, please tell us first. You also have the right to complain to the Information Commissioner's Office at ico.org.uk.

9. Using the service

• You confirm that you are completing the assessment on behalf of your school and are permitted to share this information with us.
• You agree to give answers that are accurate to the best of your knowledge.
• The report is for your school's own use. You may share it with your senior leaders, governors, trustees and advisers.
• You agree not to misuse the service, for example by submitting false details or attempting to disrupt it.

10. Our responsibility to you

The report offers general guidance to help your school identify areas for improvement. It is not professional advice tailored to your school, and decisions about your school's technology, safeguarding and security remain the responsibility of the school. We take care in preparing the questions and guidance, but the DfE updates its standards from time to time, and we do not promise that the report is complete or up to date, or that following it will mean your school meets the standards or will prevent an incident. Nothing in these terms limits any liability that cannot be limited by law.

11. Cookies and browser storage

The assessment saves your progress in your own browser so that you can return to it. This information stays on your device until you submit or start again. We do not use advertising or tracking cookies on this service. The page loads its typeface from Google Fonts and its report builder from the cdnjs content delivery network.

12. Changes to these terms

We may update these terms from time to time. The version number and the terms that applied when you submitted are recorded with your submission. These terms are governed by the law of England and Wales.

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